Creating a lease

Capturing a lease takes a few minutes: select the property and tenant, set the term dates, and add the billing terms. This page walks the full flow with a concrete example.

Example: Acme leases Suite 200

Acme Co. executes a 3-year lease on Suite 200 at Maple Plaza, commencing the 15th, at $6,000/month base rent with a 3% annual escalation.

1. New lease → property "Maple Plaza", space "Suite 200", tenant "Acme Co."
2. Commencement on the 15th, expiration three years later.
3. Monthly billing schedule, with calendar-day proration for the partial commencement month.
4. Add a base rent term: $6,000 monthly, 3% annual escalation.
5. Save.

The first invoice prorates to the days from commencement; each full period thereafter bills $6,000, escalating 3% annually. No recurring maintenance is required.

Prerequisites

• The property (and space, if tracked) — see Managing properties.
• The tenant, set up as a party with the tenant role — see Parties.

Capture the lease

1. Go to Contracts and select New lease.
2. Select the property and, where used, the space.
3. Select the tenant.
4. Set the commencement and expiration dates.
5. Choose the billing schedule (typically monthly).
6. Set proration for partial periods. Calendar-day is the default and bills actual days.
7. Add one or more terms (below), then save.

Add a base rent term

1. On the lease, add a term.
2. Select what it bills — for base rent, a rent item or income account.
3. Enter the amount and frequency (e.g. $6,000 monthly).
4. (Optional) Configure an escalation — see Terms & escalation.
5. Save the term.

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